OKFN Board Meeting Sunday 1st of September 2013

Watch the full board meeting as video recorded here: http://youtu.be/wPX9z1TGlH8

Attending: Dr. Rufus Pollock, Pia Waugh, David F. Flanders, Dr Markus Buchhorn, Paul Szymkowiak, Clare Paine, Anna Gerber, Matt Didcoe, John Baxter, Fiona Tweedie, Craig Butt, Mat Todd, Georgina Taylor, Steve Bennett, Maia SSauren, Silvana Fumega, Chris Sakkas, Anna Daniel, Alex Sadleir, Richard Tubb, Steven De Costa, Dr Anne Cregan-Wolfe, etc


Length of meeting: 1 hour

  1. Welcome by Open Knowledge Foundation Australia Chair Pia Waugh – 15 mins

    1. Housekeeping – Meeting video will be public, please add your name to the google doc as attending, add questions/comments to chat on right hand side. Minutes will be emailed to okfn-au mailing list and put pertinent info on website with blog.

    2. Overview of the agenda, including for everyone to introduce themselves on chat and mention something cool they are working on 🙂

  1. Discussion with Dr Rufus Pollock – Open Knowledge Foundation Founder

    1. Hello to/by Rufus, welcome to Australia

    2. The values and principles of the Open Knowledge Foundation

    3. Summary of tour to date by Rufus and observations

    4. #ACTION blog post summarising Rufus tour

      1. videos, audio, pictures ← who has what, where?

      2. video on main Open Knowledge Foundation website.

  2. Overview of Open Knowledge Foundation Australia organisational structure Pia 15 mins

    1. Why Open Knowledge Foundation for Australia? Upside down support umbrella

    2. NICTA opportunity

    3. MoU with Open Knowledge Foundation Central – to ideally sign with NICTA in the first instance. DRAFT at https://docs.google.com/document/d/1iCqY6y4R_B_f9pxoUMl9N39kuN1borvqu21oCo6yyJc/edit – Have now updated so you all have public access with link 🙂

    4. Roles of Open Knowledge Foundation Australia – proposal for discussion

      1. Community development – support, insurance, funding, encouragement, mailing list, blog

      2. Supporting open knowledge community projects – GovHack, BarCamp, usergroups, etc

      3. Collaboration between existing open knowledge communities

      4. Growth of public awareness of and engagement with open knowledge

      5. Co-developing & collating resources for the community, e.g. summit-retreat weekend with Ambassadors/Board/Advisory, skills development with School of Data

      6. International engagement, reputation building.

    5. Proposed structure for Open Knowledge Foundation Australia

      1. Board – initial Board interim for 12 months, then ½ Board elected each year (2 year terms) by community. Ideally 7-8 people+Chair & Secretary.

        • Introductions

          • Pia Waugh [Fed Govt, data.gov.au, Gov2.0]

          • David F. Flanders

          • Lauren Cochrane [ACT Govt, open gov, open data, Gov 2.0]

          • Dr Markus Buchhorn [Higher-ed Research community]

          • Paul Szymkowiak

          • Steven De Costa [Industry: http://www.linkdigital.com.au/]

          • Clare Paine [Fed Govt]

        • Call for last 2 spots on Board any (data-)journalists?

      2. Local Ambassadors – community development, activities/events in local area supported by Board, communications online, community development. Grows organically, no upper limit of people. This role is being scoped at this document

        • Introductions – introducing each Ambassador – name, location. Please mention at least one cool thing you are planning on the chat channel for others to see 🙂

      3. Topic Ambassadors – GLAMbassadors, Makebassadors, etc, Australian community development around a particular topic, engagement in any appropriate International Working Groups

        • Introductions – introducing each Ambassador – name, location. Please mention at least one cool thing you are planning on the chat channel for others to see 🙂

      4. Advisory Committee – 3 monthly meetings to give feedback, plus advocacy in own communities. Ideally no more than 15-20 people.

        • Introductions

      5. Projects as sub committees – Eg GovHack, BarCamp – set up specifically for projects with their own committees, support and oversight. Numbers according to project.

        • Overview by Pia

    6. Communications

      1. Monthly meetings – with Board, joined by Ambassadors, minutes published publicly and projects, progress, funding, activities, any necessary voting and any Open Knowledge Foundation Central meeting updates discussed

      2. Advisory Ctte – joins the meeting on a quarterly basis

      3. Formal Open Knowledge Foundation Central communications – A rep from Board plus one super keen Ambassador to represent Australia on the Open Knowledge Foundation International Council mailing list (http://lists.okfn.org/mailman/listinfo/okfn-local-coord) and report back to monthly meetings

        • Identify people

      4. International OKF communities – Ambassadors and Advisory Committee members are encouraged to look at the OKF mailing lists (http://lists.Open Knowledge Foundation.org/mailman/listinfo) and Working Group list (International Working Groups) engage with other international groups that may be useful to their activities and communities.

      5. Community – Ambassadors, the Board and Advisory Ctte should communicate publicly with our community and the public through

        • OKF Australia Blog – the Board and Ambassadors will blog news, activites

        • A monthly newsletter and other thoughts regularly. Advisory Ctte are encouraged to contribute one or two a year.

        • Timeliner for activities / current projects on site so people (inc newcomers) can immediately get involved

        • Announce list – setting mailchimp up, monthly newsletter to include news from all Ambassadors and any relevant international news

        • Discuss listserv – for discussions okfnau@

        • Twitter – @okfnau account.

      6. Support documentation – Feedback on existing documentation please Course of action? a.) scope local Ambassador induction pack above to include Topic Ambassador role/responsibilities? b.) write new induction pack for Topic Ambassadors?, c.) other?

    7. Announcement post on Open Knowledge Foundation Australia website with launch information on Monday nights, with details of all Ambassadors, Board and Advisory Committee inc bio pages and contact details.

      1. Status of Ambassador/Board/Advisory bio pages.

      2. #ACTION publish announcement post of Ambassadors

      3. #ACTION help disseminate this announcement to gov’t and other audiences who should be aware of these communities?

      4. Todo: consolidated roadmap of activities for the year – need ambassador plans for this to be added into a Timeliner GoogleSpreadsheet.


  1. Next meetings

    1. Meeting timing:

      1. Board – Monthly

      2. Ambassadors – Monthly, to join in on Board meeting

      3. Advisory Ctte – 3 monthly

      4. Project sub cttes – as required.

    2. Preference for meeting day/time?

      1. Sunday evening, 6pm-ish? [MB-3rd pref] [CS-1st pref] [FT 1st pref][GT – 1][LC-1]

      2. Weekday late, .e.g. Tues 5pm? [MB-1st pref] [CS-2nd pref][GT – 2][LC-2]

      3. Weekday early, e.g. Wed 8am [MB-2nd pref][CS-3rd pref][GT – 3][LC-3]

    3. #ACTION calendar invites for next meeting


  1. Other Business

    1. If there is time what else would you like to discuss?  Anything we don’t discuss we’ll put at the top of this document to add to further meetings.


  1. Actions – followup from the meeting

    1. Action – person responsible


  1. Future agenda items (that should be considered for discussion) in this list:

    • tools for coordinating activities? Eg Basecamp?

    • a page on the blog for a list of chapters

    • national projects

    • GLAMbassadors ← topic ambassadors and their role.

    • Tools for organising local events, e.g. city specific listserv, basecamp, etc?

    • Shirts/Polos for Ambassadors?

Leave a Reply

Your email address will not be published. Required fields are marked *